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One of the biggest changes to data protection law came into effect on Friday 25 May 2018.  The General Data Protection Regulation, also known as GDPR, means that individuals now have more control over how their personal data is used.

To reflect these changes and new obligations we are updating our privacy statement which makes it clear what personal data we collect, how it’s used, our legal grounds for using it and how to exercise your rights under the new law.

Amesbury Town Council is committed to protecting your privacy and takes data protection very seriously, as we always have. We will continue to collect, use, store and share your data safely and securely.

Amesbury Town Council holds certain information about you (‘personal data’), which we use to conduct the general business of the council.   We have summarised some of the key ways in which we deal with this information below. 

Further information can be found in the Full Privacy Notice on our website:

The council will process some or all of the following personal data where necessary to perform its tasks:

  • Names, titles, and aliases, photographs;

  • Contact details such as telephone numbers, addresses, and email addresses;

  • Where you pay for activities such as use of a council hall, financial identifiers such as bank

  • account numbers, payment card numbers, payment/transaction identifiers, policy numbers,

  • and claim numbers;

The council will comply with data protection law. This says that the personal data we hold

about you must be:

  • Used lawfully, fairly and in a transparent way.

  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

  • Relevant to the purposes we have told you about and limited only to those purposes.

  • Accurate and kept up to date.

  • Kept only as long as necessary for the purposes we have told you about.

  • Kept and destroyed securely including ensuring that appropriate technical and security

  • measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.

What will we do with your personal data?

We will use this personal data:

  • To deliver public services including to understand your needs to provide the services that you request and to understand what we can do for you and inform you of other relevant services;

  • To confirm your identity to provide some services;

  • To contact you by post, email, telephone or using social media (e.g., Facebook);

  • To help us to build up a picture of how we are performing;

  • To enable us to meet all legal and statutory obligations and powers including any delegated functions;

  • To promote the interests of the council;

  • To maintain our own accounts and records;

  • To seek your views, opinions  or comments;

  • To notify you of changes to our facilities, services, events and staff, councillors and other role holders;

  • To send you communications which you have requested and that may be of interest to you.

  • To process relevant financial transactions including grants and payments for goods and services supplied to the council

Our processing may also include the use of CCTV systems for the prevention and prosecution of crime.

What is the legal basis for processing your personal data?

The council is a public authority and has certain powers and obligations.  Most of your personal data is processed for compliance with a legal obligation which includes the discharge of the council’s statutory functions and powers. 

We may process personal data if it is necessary for the performance of a contract with you, eg in connection with the use of sports facilities, room hire, or the acceptance of an allotment garden tenancy.  Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.

Your rights and your personal data 

You have the following rights with respect to your personal data:

  • The right to access personal data we hold on you

  • The right to correct and update the personal data we hold on you

  • The right to have your personal data erased

  • The right to object to processing of your personal data or to restrict it to certain purposes only

  • The right to data portability

  • The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained

  • The right to lodge a complaint with the Information Commissioner’s Office.

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on   This Notice was last updated in June 2018.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:

The Data Controller, Amesbury Town Council, The Bowman Centre, Shears Drive, Amesbury, Wiltshire SP4 7XT


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